Grant Application - East Memphis Rotary

Instructions

Global projects, in many cases collaborating with other Rotary Clubs
Local projects where a member or members have a passion for meeting a need with both their time and Foundation funds

Ensure compliance with the Foundation charter
Ensure compliance with IRS regulations relevant to the Foundation’s tax exempt status
Ensure strict accountability for all Foundation funds and
Provide a common format for RCME members to submit a grant request

Compliance with the Foundation charter which specifies that all grants will be for either charitable, scientific or educational purposes
All grants will be for specific projects within one of the above three categories, i.e.: not for general operating expenses
Local grants will be for projects where RCME members are actively engaged with the project and agree to be personally accountable for the funds granted, including an end-of-project financial and project success report

Grant applications may be submitted at any time during the Rotary year and will be reviewed and acted upon at the next regularly scheduled Foundation Board meeting
Grant applications for over $3,000 or which could be multi-year in nature should be submitted prior to the beginning of a Rotary fiscal year to allow the Foundation Board to give them special consideration
Those requesting Foundation funds in excess of $3,000 and multi year in nature will be expected to assist the Grants Chair in applying for monies from the District and Rotary International

The Foundation generally does not provide funds for:

Salaries or stipends or other forms of compensation
Nonprofit, religious, political or other groups that have as their primary purpose attempting to influence legislation
Sponsorships or advertising
Travel and entertainment expenses for individuals or groups
Organizations that discriminate on the basis of race, color, religion, sex or national origin
National fundraising drives
Replacement of government funding cuts
Operational deficits or regular program expenses of non-profit organizations
Endowments
Projects benefiting RCME members and/or family members

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Rotary Club of Memphis East Sponsor

Organization Making Request

Amount of Grant Requested

Funds from other sources, if any

Total Project Cost

Project Description

Global

Local

Project Description

Charitable

Scientific

Educational

Describe the need and the object of the Project

Project Start Date

Estimated Completion Date

Project Impact (How it will improve the community and/or the lives of those involved)

Non-Financial Rotarian Involvement (How will RCME members actively participate beyond providing project financial resources?)

Responsible Rotarians: (Two members that will be responsible for project oversight, funds management, successful completion and end of project financial and operational reports)

Name

First Last

Name

First Last

Publicity (Plans to ensure that Rotary receives appropriate community recognition)

Cooperating Organizations (Names of any other organizations and their roles in the Project)

Budget (Detailed itemized budget for all funds requested)

Reports and Accountability: (The undersigned requestor understands that he/she is personally responsible for accounting for all funds granted by The Rotary Club of Memphis East Foundation and that all funds will be spent in accordance with the above budget. Should there be a need to make a change to the budget during the course of the project, the undersigned will immediately notify the board prior to any actual change. The undersigned agrees not to commit the Rotary Club of Memphis East Foundation for any monies beyond those granted in accordance with the submitted budget. Within one month of the project completion, the undersigned will submit to the Foundation Board a budget line item financial report as well as a written project completion report.)

Name

First Last

Signature